Planning an event and want to wow your guests? The right entertainment can make all the difference! Whether you’re organizing a corporate function, a private party, or a large-scale celebration, securing the perfect act ensures an unforgettable experience.
Here are our top tips for booking entertainment that will leave your audience amazed.
1️⃣ Know Your Audience
Before you start searching for entertainment, consider who your guests are and what will resonate with them. A lively tribute band might be ideal for a corporate gala, while a stand-up comedian or a cabaret-style show could be perfect for a more intimate setting. Tailoring the act to your audience is key to creating a memorable experience.
2️⃣ Define Your Event Theme & Atmosphere
Entertainment should complement the theme and tone of your event. Are you going for a sophisticated black-tie affair, a fun festival vibe, or a retro tribute night? The right performers will enhance the atmosphere and create the mood you’re looking for.
3️⃣ Consider Your Venue & Space
The type of entertainment you choose must fit your venue’s layout and capabilities. A full-scale dance productionneeds stage space, while an acoustic musician can work well in a smaller, more intimate setting. Make sure you discuss technical requirements (such as lighting, sound, and staging) with your venue beforehand.
4️⃣ Book in Advance
The best acts get snapped up quickly! If you have a specific performer, band, or show in mind, secure your booking as early as possible to avoid disappointment—especially for peak event seasons like Christmas and summer.
5️⃣ Work with an Experienced Entertainment Provider
A trusted entertainment provider, like Viva Entertainments, can take the hassle out of booking. We have a diverse range of performers, from headline tribute acts to theatrical productions and cabaret shows, and we handle all the logistics, marketing, and coordination for a seamless experience.
6️⃣ Think Beyond Just the Main Act
Entertainment isn’t just about the headliner! Consider supporting acts or interactive elements like walkabout performers, aerialists, or close-up magicians to engage your guests throughout the event.
7️⃣ Check Reviews & Watch Performance Clips
Always look at reviews, testimonials, and live performance clips before booking. Seeing an act in action helps ensure they fit your vision and deliver the quality you expect.
8️⃣ Have a Backup Plan
Even the best-planned events can have last-minute hiccups. Discuss contingency plans with your entertainment provider to ensure you’re covered if unforeseen circumstances arise.
9️⃣ Communicate Clearly with Performers
Provide a clear brief on timings, expectations, and any special requests. If your event has specific themes, audience interaction requirements, or music preferences, make sure these are communicated well in advance.
🔟 Enjoy the Show!
Once everything is booked and confirmed, it’s time to sit back, relax, and enjoy the entertainment! The right act will create an electric atmosphere, leaving your guests talking about the experience long after the final curtain call.
Need help finding the perfect entertainment for your event? Viva Entertainments has got you covered! From bespoke cabaret performances to high-energy tribute acts, we bring world-class talent to every occasion. Contact us today to start planning a show-stopping event! 🎭✨